Admin Council Minutes June 28, 2001
Present: Patti Loverink, Mark Ace, Rachel Houghton, Christy Graunke, Doug
Metcalf-White, Vickie Miller, Ken Miller, Kathy Kuvinca, Kymm Nelsen,
Jeffrey Harris, Robin Schuckmann, Kate Evans
* The May minutes were approved.
* Rachel will meet with Patti, Robin and Christy to discuss the chapter
achievement award. In order to achieve a chapter excellence award we will
need to publish six newsletter issues, not four per year. Robin will need
help with this. We discussed the pieces which will need to be in each
newsletter.
* Robin met with volunteers to discuss upcoming newsletter topics. The Tools
issue will be out in July, and the issues following will be Technical
Marketing; International Translation; Consulting and Contracting; Education;
and Networking and Marketing. We talked about whether we can use Web links
as part of the newsletter. Rachel and Robin will clarify this with Ellen,
our Director Sponsor. We can also get material from National, Tieline, Puget
Sound, Midvalley, etc..We also discussed including a program evaluation and
meeting notices in the newsletter.
* Rachel is already planning for next year's competition. We talked about
having the banquet the third Thursday in February. Andrea Ames will be our
competition liaison at the National level.
* Patti and Kymm discussed co-sponsoring a meeting with Chifoo next year.
* Kathy Kuvinca, our new membership person, reported we have 560 members.
Downloading membership db info from National is a problem.
* Jeff Jansen reported we have $9,651 in our account. We may receive our
money from National in August, possibly $13-14,000. We decided to not put
our extra money in CDs; instead we'll put extra money into the conference.
We received our seed money from the conference but still need to find more
corporate sponsors. We may try to switch to a bank with a higher interest
rates; US Bank Money Market only pays 2%.
* Patti discussed putting our membership directory on a CD; this will cost ~
$125 for 500 CDs. Patti, Phyllis Thompson, Barry Shulak, and Aviva Brandt
are working on this project.
* Kymm reported Dave Grassman is still working on obtaining an Infocus
projector. We need one in September.
* Patti plans to see if Phyllis Thompson will head the Fall membership
drive. We could send letters to lapsed members in Sept. or October. If they
rejoin then it is good for all the next year. Patti also proposed finding
sponsors for some of next year's program meetings. Our meeting at Timberline
last year was a great success. We need to make sure that the sponsor gets
recognition on the Web and in program announcements. Patti and Kymm also
distributed a preliminary list of program plans for next year,
* Mark Ace presented Jim Slaight's proposal to sponsor a booth at the
Portland Communication Conference at Marylhurst Oct. 11th. (PCC is a
conference co-sponsored by PRSA and IABC.) Mark and Jean Richardson will
both be presenting at the conference. We voted $250 for sponsorship.
* Kymm talked about the Zeldman presentation on August 7th. We will be
listed on the e-mail and sponsor a table. We voted $200 for sponsorship.
* Christy proposed we have a student portfolio competition to give students
a chance to get feedback on their work and be recognized for their
achievement. The competition would also increase chaper awareness among
students. We would probably start publicizing in the Fall and present awards
in the Spring. Her proposal was distributed, and we were asked to send her
feedback. We'll discuss this again at the Aug. 30th meeting.
* Patti read a grateful acknowledgement letter from Dove Lewis for our
memorial contribution for Margot Beutler. Our $500 was used towards the
purchase of a pulse oximeter, which reads the oxygen saturation of
hemoglobin in an animal's blood.
* The evening concluded with well deserved chapter distinguished awards to
Mark Ace and Jeffrey Harris.
* Our next meeting will be Thursday, August 30th.